All transactions on eTravel and eShopping are sent to the fund holder for approval.
When the shopping cart is submitted, the fund holder will be required to approve the cart. Requisitions can be approved via SMS or email. The approver can select their preference on their eProcurement profile.
All of the above plus PPS for tender process, which includes DVC or Exec Director: Finance approval
Once the request is approved, all documents (itinerary, car and hotel vouchers, invoice) will be automatically issued and distributed.
Approvers can delegate their approval function to another person with the same role in the system. This means the approver can delegate to someone on the same level, such as another fund holder, or higher, eg, Finance Manager or Dean/Exec Director.
Approval times and delays
For travel requests, the fund holder will get a reminder after 3 hours and then 6 hours. After that the request will escalate to the Finance Manager. Flight bookings are only held for the current day. For procurement requests, the approval time is 24 hours.
Track your booking using the 'Booking History' functionality. For Procurement orders do the same using the 'Carts Awaiting Approval' functionality.