UCT staff are able to access eProcurement using the link on the right of each eProcurement page. Alternatively select UCT eProcurement from Quick Links on the UCT home page. This takes you to the eProcurement login page, with links to the various applications and updates.
Log in with your staff number and network password.
Access to various eProcurement modules
Module
Access
Trading Post
UCT staff are able to view items on the Furniture Trading Post and the IT Trading Post.
eTravel
All travel bookings must be paid by PCard. UCT staff with PCards are automatically linked to eTravel. Other staff should contact their departmental PCard holder. Note: eTravel bookings for UCT staff/students and UCT visitors must be processed separately for insurance purposes.
eShopping
UCT Staff will be able to access eShopping vendors based on their departmental roles.
eProcurement departmental roles
Role
Function
Conditions
Fund holder
Approves all transactions against their funds via SMS or email
May delegate their approval if unavailable
Travel booker
Can make travel bookings for PCard holders, non-PCard holders and UCT visitors
Must have their own UCT PCard
Traveller
Can make their own travel bookings
Must have their own UCT PCard
PCard purchaser
Can purchase from eShopping PCard vendors
Must have their own UCT PCard
SAP purchaser
Can order from non PCard vendors, or complete order requests on non PCard vendors
Must be an authorised SAP purchaser
Requester
Can display UCT catalogues and request a purchase via eProcurement
Can initiate purchase requests on authorised funds and send to PCard or SAP purchaser
Note: UCT staff will automatically have access to the Trading Posts.
Fund centre authorisation
In SAP, each fund centre (eg, ABC001) is in the process of being updated with a staff number. This staff number belongs to either a researcher or Head of Department. This person is referred to as the fund holder. As with SAP authorisation, staff must be authorised by the fund holder to purchase against their funds. This information will be collected as part of the eProcurement roll out.
